Keep your records current so the month-end team can work from a reliable ledger. We agree which bookkeeping tasks we handle, how VAT and payroll information is checked, and who approves payments and submissions.
Discuss your requirementsaccountancy services for growing companies
The scope can cover sales and purchase records, bank and card reconciliations, supplier statements, aged debtors and creditors, and preparation of information for month-end. Where several people enter transactions, agree coding rules, document requirements and a single route for exceptions.
We can agree how to gather VAT evidence, reconcile control accounts and prepare records for the person responsible for the return. For payroll, we can agree who collects starters, leavers and approved pay changes, who runs payroll, and who checks outputs and reconciles payroll liabilities to the ledger. Preparation, submission, corrections and specialist advice should each have a named owner in the proposal.
Share your software, number of entities, typical transaction volumes, existing providers and any backlog. We agree access and review steps, then identify which balances need cleaning up before routine work starts. For example, several months of unidentified card payments may need a separate catch-up scope before the ledger is ready for a regular close.
Share the latest trial balance, bank and card statements, debtor and creditor listings, and the date to which each balance was reconciled. Tell us about existing software, connected sales platforms and payment processors. Agree who can post entries, review reconciliations and approve payments. Use named access appropriate to each role.
| Area | What to review | Output you can use |
|---|---|---|
| Sales and collections | Invoices, credit notes, payment processor settlements, fees and timing differences. | Reconciled receipts and a list of overdue or unmatched items. |
| Purchases and expenses | Supplier invoices, card expenses, missing documents and duplicate entries. | Updated payable balances and an exception list. |
| VAT preparation | VAT coding, supporting documents and differences between the VAT report and the control account. | Records for the person who reviews and submits the return, as agreed. |
| Payroll coordination | Approved changes, payroll reports, ledger postings and liabilities. | A reconciled payroll schedule and a named owner for queries. |
Agree the last period known to be reconciled. Work through subsequent months in order, match balances to source records and keep an exception log for entries you cannot yet explain. If an earlier VAT or payroll submission may be affected, flag it for the responsible adviser or submitter before changing the records. See HMRC’s VAT guidance and its payroll record-keeping guidance.
A payment provider reports £10,000 of sales, £300 of fees and a £9,700 payout. Reconcile the gross sales, fee and net cash to the provider statement and bank. Check timing, refunds and the basis of the sales figure before posting. This gives the month-end team a trail it can review.
Transaction volume, number of accounts and entities, sales platforms, documentation quality and the review timetable all matter. Where payroll or VAT work is included, agree the approval and submission steps in writing. A separate catch-up scope can set expectations for older records before routine support starts.
Yes. We can agree the inputs, reporting deadlines and handover for each provider, with responsibilities documented in the brief.
The proposal specifies whether we prepare records, coordinate with an existing adviser or handle expressly agreed submissions. It also sets out who reviews and approves them.
We can scope a catch-up project after reviewing the records and agreeing which periods and balances to address.
Continue to month-end accounting and management accounts for monthly reporting or return to our accountancy services for growing companies. For official guidance, see VAT record keeping and employer payroll records.
Share your software, last reconciled month, typical transaction volume, number of employees and next VAT or payroll deadline. Tell us who currently handles each task so we can discuss ongoing support or a defined clean-up.
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